Notice of convening annual general meeting of shareholders of EfTEN Real Estate Fund III AS
The Management Board of EfTEN Real Estate Fund III AS (registry code 10223439, registered address A. Lauteri 5, Tallinn; hereinafter the “Fund”), convenes an annual general meeting of shareholders on 04 April 2018 at 10:00, in the Radisson Blu Sky Hotel Conference Center (2nd floor, Tallinn, Rävala pst 3). Registration of the participants begins on 04 April 2018 at 09.15. The list of shareholders entitled to participate in the general meeting will be determined as at seven days before holding the general meeting, i.e. as at 28 March 2018 at the end of the working day of the Nasdaq CSD Estonian Settlement System.
Pursuant to the decision of the Supervisory Board of EfTEN Real Estate Fund III AS, the agenda of the Annual General Meeting of Shareholders and the proposals of the Supervisory Board and the Management Board shall be as follows:
1. Overview of the activities of the fund
The Management Board shall provide overview of the activities of the fund. This item is informative.
2. Approval of the annual report 2017 Proposal of the Management Board and the Supervisory Board: To approve the Annual Report 2017, as presented to the general meeting.
3. Distribution of profit
Proposal of the Management Board and the Supervisory Board: Distributable profit as at 31.12.2017 in amount of 10 209 000 euros distribute as follows:
Transfers to the legal reserve in amount of 525 424 euros.
A part of the profit of the fund shall be paid out as (net) dividends in amount of 7 688 976 euros (0.68 euros per share).
After the allocations, retained earnings will amount to 7 688 976 euros.
The list of shareholders with a right to receive dividends shall be fixed as at 18 April 2018 at the end of the working day of the Nasdaq CSD Estonian Settlement System.
Dividends shall be paid to the bank accounts of shareholders via bank transfer on 20 April 2018.
All documents concerning the annual general meeting of the shareholders, including the annual report, draft of resolutions, the auditor’s report, the profit distribution proposal, the report of the supervisory board are made available on the homepage of EfTEN Real Estate Fund III AS at www.eref.ee, and from the publication of the notice of convening the general meeting until the day of the general meeting is held, at the office of EfTEN Real Estate Fund III AS in Tallinn, at A. Lauteri 5 (III floor) on business days from 10 AM to 4 PM.
Questions about the topics included in the agenda of the general meeting can be sent to the following e-mail address: email@example.com or by post to the address of EfTEN Real Estate Fund III AS or by telephone 655 9515.
Questions and answers, the proposals of the shareholders on the issues on the agenda and the minutes of the general meeting will be disclosed at the website of EfTEN Real Estate Fund III AS at www.eref.ee.
For registration, we kindly ask participants to submit the following documents:
– Shareholders who are natural persons must bring a passport or identity card. A representative must also submit a valid written authorization document.
– Representatives of shareholders that are legal persons must bring an extract from the respective register where the legal person is registered which confirms the authority of the legal person’s representative to represent the legal person (legal representation). The representative must also bring a passport or identity card. If the legal person is represented by a person who is not the legal representative of the legal person, a written power of attorney is also required. The documents of a shareholder located abroad shall be legalized or certified with an apostille, unless a relevant international agreement stipulates otherwise.
At the general meeting, the shareholder is entitled to receive information on the activities of the Fund from the Management Board. However, the management board may refuse to disclose the information if there are sufficient grounds to presume that the disclosure may adversely affect the interests of the company. If the Management Board of the Fund refuses to provide information, the shareholder may demand that the general meeting decide on the legitimacy of their demand, or submit, within two weeks, an application to court in proceedings on petition to require the Management Board to provide the information.
The shareholders whose shares represent at least 1/20 of the share capital may request for additional items to be added to the agenda of the general meeting, if the respective request is submitted in writing at least 15 days prior to the general meeting. The shareholders whose shares represent at least 1/20 of the share capital may submit their draft resolutions to each agenda item, incl. additional agenda items in writing up to 3 days before the general meeting.
A shareholder may inform of the appointment of a representative or withdrawal of an authorization given to a representative before the general meeting by e-mail: firstname.lastname@example.org or by submitting the mentioned document(s) on business days from 9 AM to 4 PM no later than by 02 April 2018 to the seat of EfTEN Real Estate Fund III AS.